Giveaway Inventories

Giveaway PlannerRace Directors can now set inventory levels on Giveaway items. In addition, we have introduced a Giveaway planning tool.

The planning tool, shown on the right, shows the previous year’s total giveaways in graph and table form. The table shows % growth or decline each year.

The projection tool autofills last year’s totals by size. You can then set a % growth rate and it will auto-calculate by size what you need.

Event GiveawayTo set inventories, we have a Simple and Advanced way of setting the inventories. Once the inventories are set, we will take care of notifying runners when the Small T-Shirts have been depleted so they can chose a Medium.

Giveaway InventoryThe first step shown above and to the right in the Simple Setup is to select an event (or all events if you are using the same T-Shirt across all events). The second step is to pick which sizes you want to set a quantity for. You can set an inventory for any single size (we will have 300 Small’s, 500 Mediums, 400 Large, etc.) or you can set an inventory for all of them (We will have 1,000 shirts regardless of size and after that we are out).

The advanced setting allows you to create inventories by mixing and matching in any order of Event or Size. For example, if you wanted to have two events that shared a shirt and one event that had it’s own shirt. In the example below, you can see how the 8K and the Relay have the same shirt and have a max of 200 Small’s. While the One Mile Fun Run has a different shirt with a quantity of 50 Small’s available.

Advanced Giveaway Setup

Here is a quick video overview:

Author: RunSignUp

RunSignUp is the leading innovator of online tools for race registration, race day solutions, and running clubs. Services include RunSignUp for registration, RunSignUp Go for Race Day, RunSignUp RD Go for Timers, RunSignUp Clubs to enable membership management, and RaceJoy for mobile experiences. More than 10,000 race directors, timers, running club officers and running stores use these services today, including leading organizations like the Boilermaker Road Race, Crim Festival of Races, Pittsburgh Three Rivers Marathon, Inc., Fifth Third River Bank Run, Blacklight Run, Bubble Run, Night Nation, Mercedes Marathon, Kentucky Derby Festival, Leone Timing, KC Running Company, Compuscore Timing, Knoxville Track Club, Pikes Peak Road Runners, Gulf Coast Runners, Columbus Running Company, Playmakers Running Store and many more. In 2015, over 10,000 races used the system to register more than 2.7 million participants. In 2016 over 14,000 races will use the system to process over 4.3 million paid registrations. Services are free except for processing fees when conducting monetary transactions such as race registration or club membership renewal. RunSignUp is founded by runners for runners, using technical capabilities to bring the power of cloud computing to benefit the running community. For more information, visit

4 thoughts on “Giveaway Inventories”

  1. This is great guys!!! Thanks for this! A huge help in moving our data to one location! We no longer will have to maintain a separate spreadsheet to manage this function.

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