Import Giveaways

You can now import Giveaways like you can Custom Questions. This is initiated by going to the Giveaway dashboard page and clicking on the Import Action:


You should have a comma-separated value (CSV) file including participant’s giveaway assignments.

The CSV should contain two columns, including Registration ID and Assignment headings, with the second row containing the participant’s registration ID and their giveaway assignment as the second and subsequent rows.

RunSignUp Quick Hits…Features Even Advanced Users May Missed

Over the next few days, we’ll be sharing a host of resources from our 3rd annual RunSignUp Symposium. First up: some blog links to features you may have missed. Even our most advanced users often have a hard time keeping up with all our updates (2,000+ in 2015); RunSignUp Sales Lead Bryan Jenkins picked a few to highlight:

email-imageSearch Box Bib/Email
Need to find a participant quickly? Instead of navigating to the participant report first,
there is a search bar at the top of each page of your Dashboard.

Automated Emails
We have a few (and soon will have more) automated emails for things like incomplete registrations & RaceJoy. Turn these on to cut down on manual notifications sent to runners.

Email Reporting
Track opens, bounces, clicks, spam reports, etc. on emails that you send out from the system.

Shared Reports
Share limited participant data with other users, securely.

Custom Reports
Pick and choose the information that you want to see on a participant report, and filter out all other data.

Financial Report
You probably know that financial reports exist, but do you understand what each field means, or that you can download a detailed participant report?

Giveaway Inventory
In addition to having the ability to track the inventory on your giveaways, we have a giveaway projection tool that will help you plan how many giveaways to order based on previous orders.

Loyalty Program
Reward runners from previous years, volunteers, or any other specific group by offering early registration…matched directly on personal info, so there’s no password to be shared around.

Reserved Entries
Allow runners to register for an event that is (technically) full, without manual processing of payment and data import.

google-analyticsGoogle Analytics
View demographic information on the visitors to your site…and monitor the effectiveness of your marketing with analytic web data on your dashboard.

Custom Content Display, Menu, and Pages
Our race websites have a lot of flexibility: you can pick what items are on the main menu, which ones are sub-menu items, and the order that it all shows up.

Giveaway Reports
View your Giveaway Report by males and females.

Repeat Participant Reports
See how many (and who) of your runners from previous years have registered again…and see who has not so you can target them directly.

Misc Settings
Looking for something that doesn’t seem to fit anywhere else on the dashboard? It’s probably in Misc Settings; for example, for events that are not actually races (like a Symposium!) you can customize the wording used throughout your site.

Quick Multi-Race Access/Editing
If you have multiple races, sometimes you want to switch between races on a single page. Perhaps you are adding coupon codes across multiple races and want to do that on all 4 of your races.

Bryan Jenkins

Giveaways During Transfers

Giveaway PlannerDuring event and participant (bib) transfers, if the original runner had a Large Shirt reserved and there is no more inventory of Large, the person they are transferring to can claim that Large shirt now. Previously, it showed the size as being sold out.

This also works for people transferring from say the Marathon to the Half Marathon.

Note, this only works for Giveaway options that are the same!  So if there is a different giveaway event ID for the Full and Half Marathon, then it will work off the new event inventory.

Fast Registration – Saving Giveaway Preferences

As part of our project to make registration as fast as possible, we have introduced a way to save Giveaway Preferences. The idea is save a participants preference for Giveaway Shirt Size and auto-fill that when they sign up for their next race.

We have a standard set of sizes that we save in each user’s profile:

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To make this easier to implement, we have a standard set of sizes in RunSignUp for Unisex/Male and Female. For example, my daughter has the following preference:

Screen Shot 2016-02-01 at 4.59.56 PM.png

If the race is offering a Female shirt, then it will pick a Female Medium, but if there is only one type, it will pick the Unisex/Male Small.

When a race selects to offer Giveaways, we provide the following default sizes. Note we have added a new column on the right that enables a race to map your sizes the the standard ones RunSignUp has. Here is an example where the race will list a “Small” as one of the options on their race page. This is mapped to the standard sizes inside RunSignUp. For example, if a female had ordered a Female M in a previous race, we would display the “Small” option by default when they were registering for the race:

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You will need to map all of your sizes to the appropriate size. Here is the standard setup when you add a Giveaway Shirt option:

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You can set up your own mapping.  For example, you might want to add multiple sizes by clicking the green “Add Another” under the Standard Size field:

Screen Shot 2016-02-01 at 7.16.49 PM.png

Of course if you offer Male and Female sizes, set those up appropriately and only have one matching standard size:

Screen Shot 2016-02-01 at 7.19.17 PM.png

We have done a database migration that has tried to do an automated match between the shirt sizes your race offers and our standard sizes. If your descriptions were not similar to things like Medium and M, then we would not be able to do the match. You should review your setup when you have a chance.

We have also done a database migration to set up default sizes for many users based on what they ordered from previous races.

This gives many users and races a quick start on making registration faster.