Reserved Entries

Reserved EntriesOr, How to let people into your race even if it is closed???

We now offer you two basic ways to let runners into your race even if it has closed or reached its cap.

First, with a Reserved Individual Spot.  Simply put in the person’s name and email and we will send them an email invitation with a special link that will allow them to register.  You have the option to set X number of spots that they can use for that registration.  You can also set a date expiration on it as well

The second way allows you to handle multiple people in a private way.  We generate a special URL that you can give to people who want access.  For example, you may want to give one of your sponsors the ability to register extra people late.  They could put this web link onto their internal network and share it.

We give you the ability to track and see who has used the reserved entries, as well as the ability to shut them down in case the special URL spreads too fast.

We opted for the URL approach as passwords are a bit easier to pass around and URL’s allow for direct links from secure places like an internal network.

Reserved Entry Report

Disabling Password Requirement

passwordRunSignUp by default requires runners to enter a password.  We find this to be very helpful to runners long term since they do not have to type in information repeatedly for each race they join.  It also enables features like refunds, event-event transfers and bib exchange in a secure manner.

However, some races want to give runners to option to not create an account and enter a password.  You can now set this up easily by clicking an option under Miscellaneous Settings.  And we have added the capability for the runner to claim the registration so they can create an account or merge it with another account.  Race directors can also assist runners in claiming their account.

This is also a very useful feature for a number of races who are importing participants from previous registration systems they have used.  Those imported runners obviously do not have accounts, but now can claim them in a secure manner.

Here is a quick video overview:

USA Triathlon Integration How-To

USAT MembershipWe recently released a tight integration with USA Triathlon to make it easy for USAT sanctioned races to provide insurance and membership coverage to their participants.

Here is a quick overview video of the process and how Race Directors can set it up easily:

Race Directors simply set the Membership Type to USAT and then click on Advanced Options to configure the automated membership verification and joining capability (note you will need your USAT Sanction Number):
USAT MembershipUSAT WaiverDuring the registration process, runners are given the opportunity to join USAT if they are not already members.  Since there is a tight integration, the personal information entered in RunSignUp is posted to USAT – all that is needed is signing the waiver and entering the credit card information.

USA Triathlon Membership Integration Press Release

USA TriathlonRunSignUp to Offer Real-Time USA Triathlon Membership

Verification At Online Event Registration

Customized platform to streamline process for participants and race directors

RunSignUp is pleased to announce that it has streamlined its online event registration process by offering USA Triathlon membership verification in real time.

This new technology allows athletes who are registering for sanctioned events to more easily purchase a USA Triathlon annual membership or one-day license, thus eliminating the need to carry cash or a USA Triathlon membership card to pre-race packet pick-up.

The newly launched system simplifies event registration for all parties impacted — the athlete, the race director, the registration engine and USA Triathlon.

“USA Triathlon is pleased to offer this new technology to a number of qualifying online registration engines that service our sanctioned events,” USA Triathlon CEO Rob Urbach said. “Our staff has worked diligently to bring this program to life, and we are excited to play a part in making the event registration process easier for all parties involved.”

“We manage and time over 25 Triathlons and Duathlons each year,” said Charles Sellers, founder of DQ Events (http://www.dqtridu.com/).  “Using RunSignUp with the new integrated USAT Insurance eases registration for triathletes, makes sure everyone is appropriately covered with insurance, and saves us significant time and effort in reporting and compliance checking.”

“We are happy to continue our tradition of working with other companies to solve problems for Timers, Race Directors and Runners,” said Bob Bickel, founder of RunSignUp.  “This was a great collaboration with USAT and triathlon event managers, showing what can be done by working together.”

This technology platform is the result of months of planning and execution by USA Triathlon’s information technology and membership departments, who worked alongside each event registration engine to develop a template that best fits each company.

If not already registered as an annual member of USA Triathlon, athletes can purchase a $45 one-year annual membership through USATriathlon.org. The benefits of membership include: subscriptions to USA Triathlon Magazine and the Multisport Zone weekly e-newsletter; exclusive sponsor discounts, giveaways & contests; inclusion in the official USA Triathlon National Rankings; the opportunity to compete in USA Triathlon National Championships; the ability to avoid $12 one-day license fees at races; automatic excess accident insurance coverage; and more.

A video demo and more information is available at https://runsignup.wordpress.com/2013/04/15/usa-triathlon-integration-how-to/.

About RunSignUp
RunSignUp is the leading innovator of online tools for Races and Running Clubs.  Services include RunSignUp for race registration, RunSignUp Clubs to enable membership management.  Over 1,000 race directors, timers, and running club officers use these services today.  Services are free except for processing fees when conducting monetary transactions like race registration or club membership renewals.  RunSignUp is founded by runners for runners, using technical capabilities to bring the power of cloud computing to benefit the running community.

About USA Triathlon
Founded in 1982, USA Triathlon is proud to serve as the National Governing Body for triathlon – the fastest growing sport in the U.S. Olympic Movement – as well as duathlon, aquathlon, aquabike, winter triathlon, off-road triathlon and paratriathlon in the United States. USA Triathlon sanctions more than 4,300 races and connects with more than 510,000 members each year, making it the largest multisport organization in the world. In addition to its work with athletes, coaches, and race directors on the grassroots level, USA Triathlon provides leadership and support to elite athletes competing at international events, including International Triathlon Union (ITU) World Championships, Pan American Games and the Summer Olympic Games. USA Triathlon is a proud member of the ITU and the United States Olympic Committee (USOC).

Corporate Team Videos

Corporate Team Race/WalkRunSignUp Corporate Team capability is perfect for races with corporate sponsors paying for their employees participation.

Feel free to use these videos on your own websites if you have a Corporate Team Race (or any of our videos at http://www.youtube.com/runsignup).

Overview:

For Race Directors:

How to Set up Corporate Teams
http://www.youtube.com/watch?v=V51V2vD5hA4

How to Create Corporate Team Types
http://www.youtube.com/watch?v=42yZtgbc46E

How to Create a Corporate Team (for Race Directors)
http://www.youtube.com/watch?v=oc0QeZqhhZ8

How to Manage a Corporate Team (for Race Directors):
http://www.youtube.com/watch?v=cO7sDTJ-cwM

How to View Invoices and Payments (for Race Directors):
http://www.youtube.com/watch?v=vNl4LAf-y0Q

For Team Captains:

How to Create a Corporate Team
http://www.youtube.com/watch?v=oUP1KaNHfiE

How to Manage a Corporate Team (for Captains):
http://www.youtube.com/watch?v=NMQsHKuEiGI

How to View Invoices and Payments (for Captains):
http://www.youtube.com/watch?v=8Ob4Ec9eIjQ

For Runners:

How to Join a Corporate Team
http://www.youtube.com/watch?v=wJyUymlT9HE