Tracking and Invoicing Sponsors

We have added the ability to track and invoice in our Sponsor Management system. This also includes new financial reports as well as easy renewal options.

The updated Sponsor Management page makes it simple to see the status of your sponsors:

Screen Shot 2017-03-03 at 5.30.02 PM.png

There are three Status levels:

  • Visible – whether the sponsor logo is visible on your Race WebsiteScreen Shot 2017-03-03 at 5.31.24 PM.png
  • Commitment – What level of commitment do you have from the Sponsor.Screen Shot 2017-03-03 at 5.32.11 PM.png
  • Payment – Whether they have paid or not.Screen Shot 2017-03-03 at 5.32.46 PM.png

Simply click on the small status button under each sponsor and set the pop-up. You can also set the status in the Manage Sponsor page for each Sponsor.

Screen Shot 2017-03-03 at 5.35.39 PM.png

Invoicing and Payments are also now possible. Each Sponsor has a page where past payments can be recorded, tracked and new invoices can be generated. In this example, 2 check payments have already been recorded as ween in the report table at the top. Those were recorded in the part of the interface on the bottom right. This screen shot also shows how to create an invoice on the bottom right. There are options to determine who pays the processing fee if done online, as well as automatically marking the sponsor as paid when the payment is made.
Screen Shot 2017-03-03 at 5.40.37 PM.png

Once the Invoice is generated and automatically sent to the Sponsor, you can see the status:

Screen Shot 2017-03-03 at 5.46.05 PM.png

The Manage button takes you to the Manage Invoice page, which has full functionality to resend invoice, delete it, and mark it as paid manually:

Screen Shot 2017-03-03 at 5.46.44 PM.png

There is also a Financial Reporting section to see all Payments and all Invoices:

Screen Shot 2017-03-03 at 5.49.04 PM.png

Screen Shot 2017-03-03 at 5.50.44 PM.png

Renewals
We have also made the renewal process for sponsor each year much easier. This page allows you to quickly renew sponsors and set new status flags for all of them when your race is renewed:

Screen Shot 2017-03-03 at 5.24.53 PM.png

This should speed the process of tracking sponsors on a yearly basis.

Author: RunSignUp

RunSignUp is the leading innovator of online tools for race registration, race day solutions, and running clubs. Services include RunSignUp for registration, RunSignUp Go for Race Day, RunSignUp RD Go for Timers, RunSignUp Clubs to enable membership management, and RaceJoy for mobile experiences. More than 10,000 race directors, timers, running club officers and running stores use these services today, including leading organizations like the Boilermaker Road Race, Crim Festival of Races, Pittsburgh Three Rivers Marathon, Inc., Fifth Third River Bank Run, Blacklight Run, Bubble Run, Night Nation, Mercedes Marathon, Kentucky Derby Festival, Leone Timing, KC Running Company, Compuscore Timing, Knoxville Track Club, Pikes Peak Road Runners, Gulf Coast Runners, Columbus Running Company, Playmakers Running Store and many more. In 2015, over 10,000 races used the system to register more than 2.7 million participants. In 2016 over 14,000 races will use the system to process over 4.3 million paid registrations. Services are free except for processing fees when conducting monetary transactions such as race registration or club membership renewal. RunSignUp is founded by runners for runners, using technical capabilities to bring the power of cloud computing to benefit the running community. For more information, visit www.RunSignUp.com.

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