RunScore at the RunSignUp Symposium

This year’s RunScore Session at the Timer Day of the RunSignUp Symposium is being led by super-user, Steve Stone of Best Times. Steve is putting together his presentation, and wanted to share his preliminary plan – and get any feedback from attendees about additional topics that they want to cover.

The presentation will support two themes:

Theme One: RunScore Help topics specific to RunSignUp

  • runscore_4Downloading registrations
  • Do a “quick” actual download to emphasize how easy the process is versus spreadsheet imports
  • What you need to have set up in RunScore to make it work

o   Key Fields such as registration ID, last modified, event Id and how they are used in the entries.ini to populate race or event designation (event distance) fields in RunScore.. how to get RunSignUp “store” items (such as BBQ tickets) populated in RunScore.

o   Review RunSignUp_fields_mapping.ini … troubleshooting when a duplicate entry shows up or missing mappings

  • Full and Incremental downloads

o   When each is appropriate

o   How to recover should something go wrong

  • Importance of event id’s and splitting out multiple events  that may have the same race number series
  • Assigning bib numbers in RunSignUp or RunScore ..when each is appropriate
  • Check out and validations that you need to do each after each update.
  • Uploading registrations to RunSignUp – quick demo
  • How to fix RunSignUp should something go wrong.. Opps…I uploaded to a wrong race in  RunSignUp
  • Validating your data went to the correct fields in RunSignUp
  • Uploading RunScore results .. for searchable results in RunSignUp … live results for text notifications…finisher certificates
  • Race Day registrations .. Best Practices… RunSignUp Kiosks  or manual paper forms.. when is each appropriate
  • Uploading Finish Line Video to RunSignUp ..setup in RunScore

Theme Two:  How Best Times uses RunScore , based on group interest in the following topics:

  • Video integration (drone and finish line video) ..or how to make a small race look “Big Time”.   Click on the race results link below and then click on the “Aerial Video”  at the top of the results http://www.besttimescct.com/results/Madison5K_16.HTML
  • What you need to know to make it happen in RunScore

o   RunScore Event to Database

o   RunScore HTML  / entries.css (settings)

o   Creating the YouTube link for each finisher and storing in RunScore database via entries.ini update

o   RunScore FTP… this is a huge time saver

  • Video editing tools you need in addition to RunScore–all free downloads

o   Windows Movie Maker – video editing software

o   Handbrake – video compression software

  • Finisher Labels – The reason we rarely have any awards results corrections  or post  event results corrections.  We had (1) post-race results correction for 2016 Mercedes Marathon Weekend (8,000 plus finishers)
  • RunScore Client network (WIFI or Ethernet).. we have scaled to 8 clients
  • Event to Database
  • Auto Run
  • Entries.ini
  • Dymo label printer

Feedback about topics of interest, or additional questions about the Symposium can be directed to johanna@runsignup.com.symposiumLogo2016.png

Author: RunSignUp

RunSignUp is the leading innovator of online tools for race registration, race day solutions, and running clubs. Services include RunSignUp for registration, RunSignUp Go for Race Day, RunSignUp RD Go for Timers, RunSignUp Clubs to enable membership management, and RaceJoy for mobile experiences. More than 10,000 race directors, timers, running club officers and running stores use these services today, including leading organizations like the Boilermaker Road Race, Crim Festival of Races, Pittsburgh Three Rivers Marathon, Inc., Fifth Third River Bank Run, Blacklight Run, Bubble Run, Night Nation, Mercedes Marathon, Kentucky Derby Festival, Leone Timing, KC Running Company, Compuscore Timing, Knoxville Track Club, Pikes Peak Road Runners, Gulf Coast Runners, Columbus Running Company, Playmakers Running Store and many more. In 2015, over 10,000 races used the system to register more than 2.7 million participants. In 2016 over 14,000 races will use the system to process over 4.3 million paid registrations. Services are free except for processing fees when conducting monetary transactions such as race registration or club membership renewal. RunSignUp is founded by runners for runners, using technical capabilities to bring the power of cloud computing to benefit the running community. For more information, visit www.RunSignUp.com.

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