Sales Tax

Sales Tax Table

New York has started asking races to pay sales tax on store items like extra shirts and jackets that are sold as part of a race (this does not include taxing registration or the typical free shirt that comes as part of the registration). The sales tax calculation is quite complicated – a different rate for each county, and a different amount whether it is clothing under $110. To help our customers, and anticipating expanded taxing of races in the future, we have built a Sales Tax system.

Sales Tax JurisdictionsJurisdictions
RunSignUp allows you to define multiple “Jurisdictions”. This might be a state, a county or a city – really you can name it anything. You have the ability to let a customer chose their own jurisdiction, and/or for the system to automatically select it based on the zipcode.

Tax Tables
As shown in the top image on this page, a Tax table shows what Jurisdictions pay what sales tax rates. Sales tax can be a combination of State, County and Local. This will feed the reports so that a race can know how much is owed to each level. The runner sees just a total tax and not this detail.

Note that a default tax can be applied to customers outside of the defined jurisdiction. For example, runners from outside your state may owe no taxes.

Note also that you can set multiple tax tables. For example a clothing item under $110 is taxed at a lower rate than shipping for example. Therefore you would set up two tables.

Split Zipcode Tax CalculationNote also that you can set up two jurisdictions with the same zipcode and allow the user to pick which one they are in. For example, 13030 is split between Onondoga and Madison counties in New York. (Yes, this is very slick!)

Taxable ItemsTaxable Items
Now that you have your jurisdictions defined and the tax tables done, you can now determine which items get taxed, and which tax table they should use. Again, using the New York State example, the clothing under $110 uses a lower tax table than shipping. And Registration would not be taxed at all.

Almost all types of transactions can be taxed with the exception of Corporate Team Invoices because of the custom nature of those.

Sales Tax on CheckoutCheckout
Sales tax is automatically calculated at checkout as shown on the right. Note a recalculation is done when a coupon is added (or taken away).

We give you a summary report as well as the ability to download full details.

Tax Reports

Manual Sales Tax EntryManual Entry
You can also do manual adjustments (both positive and negative). This is useful for adding tax for paper entries for example.

When issuing refunds, you can also chose to issue tax refunds as well. This is the amount of the refunded amount that should be subtracted from the tax reports. This is for your reporting purposes only. The value will not affect the amount actually refunded to the registrant.

Screen Shot 2014-09-16 at 2.01.05 PM

Here is a video overview:

Author: RunSignUp

RunSignUp is the leading innovator of online tools for race registration, race day solutions, and running clubs. Services include RunSignUp for registration, RunSignUp Go for Race Day, RunSignUp RD Go for Timers, RunSignUp Clubs to enable membership management, and RaceJoy for mobile experiences. More than 10,000 race directors, timers, running club officers and running stores use these services today, including leading organizations like the Boilermaker Road Race, Crim Festival of Races, Pittsburgh Three Rivers Marathon, Inc., Fifth Third River Bank Run, Blacklight Run, Bubble Run, Night Nation, Mercedes Marathon, Kentucky Derby Festival, Leone Timing, KC Running Company, Compuscore Timing, Knoxville Track Club, Pikes Peak Road Runners, Gulf Coast Runners, Columbus Running Company, Playmakers Running Store and many more. In 2015, over 10,000 races used the system to register more than 2.7 million participants. In 2016 over 14,000 races will use the system to process over 4.3 million paid registrations. Services are free except for processing fees when conducting monetary transactions such as race registration or club membership renewal. RunSignUp is founded by runners for runners, using technical capabilities to bring the power of cloud computing to benefit the running community. For more information, visit

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