Your Favorite Features

We take pride in our our continual feature development, but it is still really overwhelming to hear our customers talk about how features have changed their workload and driven their businesses.

The most amazing thing?  Most of these customers also told us that they know they are only using a small percentage of the available features.  Just think about how many features you still have to discover!

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Save Default Report View

View Participants ReportYou can now save a default report view when you go to the View Participants Menu option.

All you have to do is click on “Report Options” and “Customize View”, and then click the “Save” button as shown below.

Save Report View

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Giveaway Inventories

Giveaway PlannerRace Directors can now set inventory levels on Giveaway items. In addition, we have introduced a Giveaway planning tool.

The planning tool, shown on the right, shows the previous year’s total giveaways in graph and table form. The table shows % growth or decline each year.

The projection tool autofills last year’s totals by size. You can then set a % growth rate and it will auto-calculate by size what you need.

Event GiveawayTo set inventories, we have a Simple and Advanced way of setting the inventories. Once the inventories are set, we will take care of notifying runners when the Small T-Shirts have been depleted so they can chose a Medium.

Giveaway InventoryThe first step shown above and to the right in the Simple Setup is to select an event (or all events if you are using the same T-Shirt across all events). The second step is to pick which sizes you want to set a quantity for. You can set an inventory for any single size (we will have 300 Small’s, 500 Mediums, 400 Large, etc.) or you can set an inventory for all of them (We will have 1,000 shirts regardless of size and after that we are out).

The advanced setting allows you to create inventories by mixing and matching in any order of Event or Size. For example, if you wanted to have two events that shared a shirt and one event that had it’s own shirt. In the example below, you can see how the 8K and the Relay have the same shirt and have a max of 200 Small’s. While the One Mile Fun Run has a different shirt with a quantity of 50 Small’s available.

Advanced Giveaway Setup

Here is a quick video overview:

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Event Specific Notifications

NotificationsYou now have the ability to add your own specific message on the confirmation email sent to participants based on the event(s) they signed up for. This is in addition to the capability we have had for quite a while on customizing your notifications (now located in the Race -> Notifications page).

There are a number of options, like turning on/off the Event specific information set up in the wizard, and including links to your website for further details.

Event Specific Notifications

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Quick Change Event on Check-In

We have added the ability to do a quick change of events when a person is checking in on race day on the check-in screen. This makes it simple to switch a person from the 10K to the 5K for example. Check in Quick Event Change

This also allows you to decide whether to issue a new bib number or let them keep the same bib number.

If your timer is using The Race Director or RunScore, then those changes can be automatically downloaded for proper scoring in the right event.

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Import Data Mapping

Import Field MatchingWhen you import participant information from another data source via a spreadsheet, there is always the issue of data compatibility.  For example the spreadsheet may have the T-Shirt as a “L” and your race has been set up with “Large”.

On import, RunSignUp allows you to match fields very easily as shown at the right.

Once the fields are matched, then it Date Transformationprovides for a way to “map” your spreadsheet data into the RunSignUp database. The two examples here are for Date and for Event. But RunSignUp will automatically detect if there are incompatibilities and offer a way to map them.

Data Mapping


The other addition we made is a “two step” data mapping. An example of this is importing participants into different events that have different data fields. For example the 8K might have a different set of Shirt sizes as show below:

Data Mapping

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Male/Female Giveaway Reporting

As part of our Reporting 2.0, we have updated the Giveaway report to show the number of males and females ordering each type of Giveaway. Note you still need to list Women’s and Men’s shirts as separate items since some men will order women’s shirts and vice-versa.  Do NOT use this for automatically assuming that a female wants a women’s shirt.

Male/Female Giveaway Reporting

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